Sweden is calling...

We've teamed up with Arctic adventure specialists Pole to Pole to bring together incredible experiences, unforgettable scenery and a little Seaside magic.

Accommodation & Food

• Four nights at Pole to Pole's Arctic Training Academy

• Single bed in a shared eight-person dormitory

• Shared bathroom facilities

• Continental breakfasts, subject to arrival and departure arrangements

• Lunches throughout the activity programme

• Evening meals, including a traditional three-course Swedish celebration dinner

• Traditional Swedish fika during our adventures

Your Arctic Adventures

• Scheduled airport collection from Umeå and agreed programme transfers

• Frozen lake safety and ice assessment experience

• Introduction to snowshoeing

• Guided snowshoe adventures through forests and across frozen lakes

• Wilderness lunch at a traditional wood-heated hut

• Introduction to backcountry skiing

• Husky kennel tour and dog sledding experience, including running your own dog team

• Ice plunge and traditional wood-fired sauna

• Traditional Swedish lunch cooked over an open fire

• Evening activities such as celestial navigation and aurora safaris, subject to conditions

Your Seaside Wellness Experience

• Welcome circle and intention setting

• Mat Pilates surrounded by Arctic scenery

• Fireside journalling and reflection

• Yoga overlooking the frozen lakes

• Outdoor sound and relaxation experience

• Energising morning Mat Pilates

• Restorative yoga and relaxation

• Optional goodbye yoga session, if departure timings allow

• Your three Seaside hosts, Emily, Abi and Ashleigh, throughout the retreat

Seven planned Seaside sessions, plus an optional goodbye session if time allows.

All activities are subject to the final confirmed itinerary and appropriate weather and safety conditions.

To help you plan and budget for your adventure, the following are not included in the retreat price:

• Flights: Return flights to and from Sweden must be booked and paid for separately.

• Travel insurance: You will need your own travel insurance, including appropriate cover for Arctic and winter adventure activities.

• Personal spending money: For souvenirs, personal purchases and anything extra you might fancy.

• Additional food and drinks: Anything outside the included meals and refreshments.

• Optional extras: Any additional activities or services not included in our confirmed itinerary.

• Additional travel: Any transport outside the agreed transfer arrangements.

Flight recommendations will be sent once your retreat booking is confirmed.

You'll also receive a designated airport collection time so you know exactly when to meet the Pole to Pole team.

Please wait until the retreat has been confirmed as proceeding and you've received our flight recommendations before booking non-refundable travel.

An unforgettable Arctic adventure, incredible experiences and memories that will last a lifetime.

Your retreat price includes four nights' accommodation, meals throughout the programme, airport transfers as specified, all our planned Arctic adventures and seven Seaside wellness sessions, hosted by Emily, Abi and Ashleigh.

From dog sledding and snowshoeing through the Swedish wilderness to traditional saunas, Pilates, yoga and fireside moments, we've brought everything together into one incredible experience.

Your Investment: £1360.00

Securing Your Space

A 25% deposit is required to secure your place, with the remaining balance due by 12 January 2027.

There are just 16 spaces available, so we'd recommend booking early to avoid missing out!

Please note: Flights and personal travel insurance are not included in the retreat price. We'll provide recommended flight information and a detailed packing list following booking.

We understand that sometimes plans change.

However, because this is a small-group international retreat involving accommodation, activities and advance arrangements with our Arctic adventure provider, cancellation charges apply.

If you need to cancel:

• More than 90 days before departure: A cancellation charge of 25% of the total retreat price.

• 90 days or fewer before departure: A cancellation charge of 100% of the total retreat price.

These charges are subject to applicable consumer rights, any legally required exceptions and our full Retreat Booking Terms & Conditions.

If we have to cancel the retreat because minimum numbers are not reached, you'll be entitled to a refund of payments made for the retreat, in accordance with applicable law and the booking terms.

We strongly recommend taking out suitable travel insurance when booking, including cancellation cover.

Please read the full Retreat Booking Terms & Conditions before securing your place.

This is an adventure retreat, not a luxury escape - We'll be staying in basic, shared dormitory accommodation at Pole to Pole's Arctic Training Academy, with eight single beds per room and shared bathroom facilities.

Think less luxury hotel, more authentic Arctic adventure!

It's going to be cold!- March in Swedish Lapland can bring extremely low temperatures, snow and icy conditions. You'll need suitable winter clothing and footwear to stay warm and comfortable.

You don't need previous experience- You don't need to have tried snowshoeing, backcountry skiing or dog sledding before. Pole to Pole's experienced team will provide introductions and guidance.However, you should be comfortable with outdoor physical activity, uneven or snowy terrain and cold-weather conditions.

Outdoor wellness depends on the weather- We'd love to enjoy Pilates on a frozen lake, yoga overlooking the snowy landscape and sound experiences outdoors.

These will only take place where conditions are suitable and safe, with indoor alternatives available.

The Northern Lights are never guaranteed- We'll be keeping everything crossed for a spectacular display, but the aurora is a natural phenomenon and sightings depend on the conditions.

Our itinerary is provisional- The exact order and timings of activities may change depending on weather, ice and snow conditions, flight arrangements and safety requirements.

Coming on your own? - Please do! This retreat is designed to be welcoming whether you're travelling with a friend or joining us solo. There'll be plenty of opportunities to connect with the group.

Health and accessibility - Some Arctic activities can be physically demanding. If you have any health conditions, mobility requirements or concerns about participating, please contact us before booking so we can discuss suitability with Pole to Pole.

Don't worry, you won't need to buy a whole new Arctic wardrobe!

You'll just need a few essentials to keep you warm and comfortable throughout the adventure:

• Warm, supportive footwear: Hiking boots or snow boots that are warm, waterproof and provide good ankle support.

• Plenty of warm layers: Think fleeces, hoodies, long-sleeved tops and thermal layers that you can easily add or remove.

Cold-weather coats will be provided, although you're more than welcome to bring your own if you prefer.

We'll send you a specific packing list once you've booked, so you'll know exactly what to bring and what will be provided.

For now, all you need is your sense of adventure! 🤍

Seaside Retreats & Escapes

Sweden Arctic Adventure Retreat – Booking Terms & Conditions

Retreat dates: 13–17 March 2027
Destination: Swedish Lapland, Sweden
Retreat organiser: The Seaside Studio South West Ltd, trading as Seaside Retreats & Escapes
Arctic adventure provider: Pole to Pole Challenges Limited
Contact: admin@theseasidestudiosw.co.uk

1. Your Booking

These Terms & Conditions apply to our Sweden Arctic Adventure Retreat taking place from 13–17 March 2027.The person making a booking must be at least 18 years old. This is a women-only retreat for adult guests.A booking is confirmed once the required deposit has been received and written confirmation has been issued.By booking, you agree to the retreat description, accommodation arrangements, inclusions, exclusions and these Terms & Conditions. Nothing in these terms affects your statutory consumer rights.

2. Deposit & Payment

A 25% deposit of the total retreat price is required to secure your place. The remaining balance must be paid in full no later than 12 January 2027, which is 60 days before departure.Bookings made after this date require full payment at the time of booking. All payment details will be provided in your booking confirmation.

3. Late PaymentsAll payments must be made by the agreed due date.If payment is overdue, we may apply an administration fee of £150 or 5% of the total booking cost, whichever is greater, to cover reasonable additional administration costs arising from the late payment. We will contact you regarding overdue payments and provide reasonable notice before applying charges or cancelling your booking.Any late payment charges must be fair, proportionate and legally enforceable. Cancellation of an unpaid booking may also be subject to the applicable cancellation terms.

4. What's Included

Your retreat includes the accommodation, meals, agreed transfers, Arctic activities and Seaside wellness experiences specified in the confirmed retreat itinerary.

These include:

• Four nights' shared accommodation at Pole to Pole's Arctic Training Academy.

• Meals and refreshments specified in the programme.

• Scheduled airport collection and agreed activity transfers.

• Organised Arctic adventures with Pole to Pole.

• Seven planned Seaside wellness sessions.

• An optional farewell yoga session, if departure timings allow.

• Hosting by Emily, Abi and Ashleigh.

All inclusions are subject to the confirmed programme and applicable safety requirements.

5. What's Not Included

Unless specifically stated otherwise, the retreat price excludes:

• Return flights to Sweden.

• Personal travel insurance.

• Personal spending money.

• Optional activities or extras outside the confirmed programme.

• Additional food and drinks.

• Travel outside the agreed transfer schedule.

• Passport, visa or travel authorisation costs, where applicable.

6. Cancellation by You

We understand that circumstances can change.

If you need to cancel your booking, please email admin@theseasidestudiosw.co.uk.

Cancellation takes effect when written notification is received.

Our proposed cancellation charges follow Pole to Pole's published cancellation structure:

• More than 90 days before departure: 25% of the total retreat price.

• 90 days or fewer before departure: 100% of the total retreat price.

For this retreat, the 100% cancellation period begins on 13 December 2026.

These charges are subject to applicable consumer rights, including any statutory right to cancel without a fee in qualifying unavoidable and extraordinary circumstances.Where required by law, cancellation charges must be appropriate and justifiable, taking account of costs saved and any income from reselling the place.We strongly recommend purchasing suitable travel insurance when booking, including cancellation cover.

7. Transferring Your Booking

If you can no longer attend, please contact us as soon as possible.Where applicable package travel legislation provides a right to transfer your booking to another eligible traveller, we will facilitate this subject to the relevant legal conditions and reasonable transfer costs.Any applicable charges will be explained before the transfer takes place.

8. Minimum Numbers & Cancellation by Us

The retreat requires a minimum number of confirmed guests to proceed. Minimum guest number: 10 We will make our minimum-numbers decision no later than 31 December 2026. If the required number of confirmed bookings has not been reached, we may cancel the retreat and will provide a full refund of payments made for the retreat. We will notify guests promptly and process any legally required refunds within the applicable statutory timeframe. We recommend that guests do not book non-refundable flights until we have confirmed the retreat is proceeding.

9. Adverse Weather & Arctic Conditions

Our retreat takes place in Sweden, where weather and outdoor conditions can be unpredictable. Snow, ice, extreme temperatures and other environmental conditions may affect the itinerary.For safety reasons, Pole to Pole may need to change the timing, location or nature of activities. Where possible, suitable alternative activities will be arranged. Outdoor Pilates, yoga and sound sessions may be moved indoors if conditions are unsuitable. If adverse weather prevents the retreat from proceeding, we will contact guests promptly to explain the situation and the available options. Guests are required to arrange suitable travel insurance, including appropriate cover for weather-related disruption and cancellation. However, insurance does not replace any refund or other rights that guests have under applicable package travel or consumer legislation. Where the law requires us to provide a refund, we will do so regardless of whether a guest has insurance.

10. Changes to the Itinerary

The itinerary is provisional and may change because of weather, safety, operational circumstances or other reasonable requirements. We will endeavour to deliver the advertised experiences or suitable alternatives. If a significant change affects an essential element of the retreat, guests will be informed of their applicable legal rights and available options. Northern Lights sightings cannot be guaranteed.

11. Accommodation

Guests will stay at Pole to Pole's Arctic Training Academy. Accommodation consists of two shared dormitories, each with eight single beds and shared bathroom facilities. This is basic, expedition-style accommodation, not a luxury hotel. Private rooms and ensuite facilities are not included. We will consider requests to share with friends where possible, although specific room allocations cannot be guaranteed.

12. Flights & Transfers

Flights are not included. Recommended flight information will be provided following booking confirmation. Guests will receive details of their designated airport collection time at Umeå Airport. Guests are responsible for arranging flights compatible with the agreed collection schedule. Return airport transfer arrangements: Provided by Pole to Pole, drop off time to be confirmed once we are aware of all flight times. Please wait until the retreat has been confirmed as proceeding before booking non-refundable flights.

13. Health & Fitness Requirements

The retreat includes outdoor activities in cold Arctic conditions, including snowshoeing, introductory skiing, dog sledding and walking on snow and ice. Previous experience is not required, but guests should be comfortable with the physical demands of the programme. Please contact us before booking if you have any medical conditions, injuries, disabilities, accessibility requirements or concerns about participation. We will discuss relevant needs and reasonable adjustments with Pole to Pole where appropriate. Participation in individual activities, including the ice plunge, is optional.

14. Safety & Equipment

Guests must follow reasonable safety instructions provided by Pole to Pole instructors and Seaside hosts. Warm, supportive hiking boots or snow boots with suitable ankle support and grip are required. Guests should bring warm layers, including fleeces, hoodies, long-sleeved tops and thermal clothing. Cold-weather coats will be provided, although guests may bring their own. Specialist equipment for organised Arctic activities will be arranged by Pole to Pole as specified in the programme. A detailed packing list will be supplied following booking.

15. Travel Insurance

Suitable travel insurance is a requirement of booking. Guests must arrange their own policy appropriate for travel to Swedish Lapland and the planned Arctic activities.

Your insurance should include appropriate cover for:

• Medical treatment and emergency repatriation.

• Winter and Arctic activities.

• Cancellation and curtailment.

• Adverse weather and travel disruption.

• Personal belongings.

• Relevant pre-existing medical conditions.

Please check your policy carefully, as not all standard travel insurance policies cover dog sledding, backcountry skiing or Arctic expeditions. We recommend arranging cover as soon as you book. Insurance cover and claims remain subject to your insurer's policy terms.

16. Passports & Travel Documents

Guests are responsible for holding a valid passport and meeting Sweden's entry requirements. Any necessary visas or travel authorisations must be arranged independently. Please consult official travel guidance before departure.

17. Dietary Requirements & Special Requests

Please notify us of any allergies, dietary requirements, accessibility needs or other important requests when booking. We will liaise with Pole to Pole to establish what can be accommodated. Any essential requirements should be discussed before booking.

18. Behaviour & Respect for Others

Our retreats are designed to be welcoming, supportive and enjoyable. Guests must treat fellow travellers, hosts, instructors and local staff with respect. Bullying, harassment, threatening behaviour or conduct that creates a serious safety risk will not be tolerated. We may take reasonable steps to protect the safety and wellbeing of the group, subject to applicable consumer rights.

19. Responsibility & Liability

Seaside Retreats & Escapes coordinates the retreat and provides the Seaside wellness programme. Pole to Pole provides the agreed Arctic accommodation and adventure activities. Where the booking constitutes a regulated package, the legally responsible package organiser remains responsible for the proper performance of the included travel services, including those delivered by other suppliers. Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud or any other liability that cannot lawfully be excluded. Guests retain all applicable statutory rights.

20. Photography & Social Media

Photographs and videos will be taken during the retreat. We will seek appropriate permission before using identifiable images of guests for promotional purposes. Guests may opt out of promotional photography. Please respect other guests' privacy when taking and sharing photographs.

21. Complaints

If you experience a problem during the retreat, please notify Emily or another designated Seaside host as soon as possible so we can try to resolve it. For concerns after the retreat, please email:

admin@theseasidestudiosw.co.uk

We will investigate and respond within a reasonable timeframe.

22. Data Protection

We will collect and process personal information reasonably necessary to administer bookings and deliver the retreat. Relevant information may be shared securely with Pole to Pole or other providers involved in delivering the agreed services. Personal information will be handled in accordance with applicable data protection legislation and our privacy policy.

23. Governing Law

These terms are governed by the laws of England and Wales, subject to any applicable mandatory consumer protections and jurisdictional rights.

24. Acceptance of Terms

By completing your booking, you confirm that you have read and understood the retreat description, accommodation.

We anticipate that the majority of our guests will be travelling from Devon, so we've been looking into the most convenient and affordable flight options.

Our recommended flight route is London → Stockholm → Umeå Airport.

Flights from Heathrow currently appear to offer the best combination of convenience and value, with return flights costing approximately £200 per person. Prices are subject to availability and may change.

Arriving in Sweden

Our recommended arrival airport is Umeå Airport, approximately 90 minutes from our Arctic accommodation.

Once we have everyone's confirmed flight details and arrival times, we'll coordinate with Pole to Pole to confirm the group airport transfer arrangements and collection point. Group airport transfers are included in your retreat package.

Travelling from Devon?

As we expect many of our guests to be travelling from Devon, we're also happy to explore organising a shared coach or minibus transfer to London Airport.

This would be an optional extra, with the cost shared between those wishing to travel together. It's a lovely opportunity to start the adventure before we even reach Sweden!

Before booking your flights: Please wait until we have confirmed the recommended flight times and transfer arrangements before making any non-refundable travel bookings. We'll be in touch with further guidance to help everyone plan their journey as smoothly as possible.

We can't wait to begin our Arctic adventure together! 🇸🇪❄️